With this release, we made the following updates to accommodate changes made by the government as they continue with the FBO to SAM port:

  • Label changes - Several FedBizOpps labels were changed to SAM/FBO to stay current with the status of the changes being made by the government.
  • Field changes - The SAM/FBO Posting Email ID field is new for solicitations and .NET awards.
  • File name changes - SAM now requires unique file names for each version of attachments in postings.
  • Selection list changes - We updated/changed the selections in the drop-down lists in the Set-Aside and Statutory Authority fields.
  • Mapping changes - The address code mapping for the Contracting Office Address field required changes, and so did the mapping for the document number in justifications and approvals (J&A).

For further details about these changes, see below.


SAM/FBO Changes on the Distribution Posting Page


On the Distribution Posting page:

  • The Send Award Notice to FedBizOpps field was renamed and is now the Send Award Notice to SAM/FBO field.
  • The Sent to FedBizOpps field was renamed and is now the Sent to SAM/FBO field.
  • The Override FedBizOpps Account Code field was renamed and is now the Override SAM/FBO Credentials field.
  • The FedBizOpps Account Code field was renamed and is now the SAM/FBO Account Code field.
  • The SAM/FBO Posting Email ID field is new.


Quick Navigation

Home page | open or create document | Details view button | Distribution tab


The following picture illustrates how it might look.



SAM/FBO Changes on the Add Announcement Page


On the Add Announcement page:

  • The Override FedBizOpps Account Code field was renamed and is now the Override SAM/FBO Credentials field.
  • The FedBizOpps Account Code field was renamed and is now the SAM/FBO Account Code field.
  • The SAM/FBO Posting Email ID field is new.


Quick Navigation

Home page | open or create document | Messages view button | Announcements tab | Add


The following picture illustrates how it might look.



SAM/FBO Posting Email ID Field Definition

The SAM/FBO Posting Email ID field displays the SAM/FBO posting email address configured for a document's site, unless you choose to change it. If you want to change it, then you must select the check box in the Override SAM/FBO Credentials field and then type the posting method email ID you want the system to use. You can use up to 128 alphanumeric characters in this field.


SAM/FBO Changes for File Names


In SAM, the same file name cannot be sent on multiple versions of a posting. So, if a user amends a doc-ument in PRISM and then posts the amendment with attachments that were already sent, an error mes-sage displays. In this release PRISM has been updated to universally append the attachment version number if a file with the same name was posted on a previous version.


Additionally, for announcements, when you send an announcement to SAM, any attached files will have a sequence appended to the file name.


Example

On the Base version of a document, Laura posted an attachment with the file name AppendixA.docx to SAM.


Later, Laura created Modification 1 and posted it to SAM. When she did so, PRISM automatically updated the attachment file name to filenameA_0001.docx.


Likewise, when Laura created Modification 2 and posted it to SAM, PRISM automatically updated the attachment file name to filenameA_0002.docx.


SAM/FBO Changes for Set-Aside


To stay current with what will be sent to SAM, it was necessary to make some changes to the selections in the drop-down list for the Set-Aside field. Additionally, we made some method changes to the mapping for the Set-Aside field and those are also described in this section.


Quick Navigation

Home page | open or create a solicitation or .NET award | Details | Acquisition Info


The following table lists what the old values were and then lists the new value that will replace the old one when your agency configures PRISM to send procurement data to SAM.


Old ValueNew/Replacement Value
Total Small BusinessTotal Small Business Set-Aside (FAR 19.5)
Partial Small BusinessPartial Small Business Set-Aside (FAR 19.5)
Competitive 8(a)8(a) Set-Aside (FAR 19.8)
Competitive 8(a)8(a) Sole Source (FAR 19.8)
HUBZoneHistorically Underutilized Business (HUBZone) Set-Aside (FAR 19.13)
HUBZoneHistorically Underutilized Business (HUBZone) Sole Source (FAR 19.13)
Service-Disabled Veteran-Owned Small BusinessService-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
Service-Disabled Veteran-Owned Small BusinessService-Disabled Veteran-Owned Small Business (SDVOSB) Sole Source (FAR 19.14)
Women-Owned Small BusinessWomen-Owned Small Business (WOSB) Program Set-Aside (FAR 19.15)
Women-Owned Small BusinessWomen-Owned Small Business (WOSB) Program Sole Source (FAR 19.15)
Economically Disadvantaged Women-Owned Small BusinessEconomically Disadvantaged WOSB (EDWOSB) Pro-gram Set-Aside (FAR 19.15)
Economically Disadvantaged Women-Owned Small BusinessEconomically Disadvantaged WOSB (EDWOSB) Pro-gram Sole Source (FAR 19.15)
N/ALocal Area Set-Aside (FAR 26.2)


SAM/FBO Changes for Mapping Methodology


We changed some of the methodology in the mapping for the Set-Aside values.


Note

In the table below, blank spaces in the Old Value column indicate that prior to this change there was no previous value and the change is that they added one.


The following table illustrates the mapping differences between legacy Set-Aside values and the modern Set-Aside values.


CodeOld ValueNew Value
1000
FAR Set-Aside/Sole Source
1000001Total Small BusinessTotal Small Business Set-Aside (FAR 19.5)
1000002Partial Small BusinessPartial Small Business Set-Aside (FAR 19.5)
1000003Competitive 8(a)8(a) Set-Aside (FAR 19.8)
1000004Competitive 8(a)8(a) Sole Source (FAR 19.8)
1000005HUBZoneHistorically Underutilized Business (HUBZone) Set-Aside (FAR 19.13)
1000006HUBZoneHistorically Underutilized Business (HUBZone) Sole Source (FAR 19.13)
1000007Service-Disabled Veteran-Owned Small BusinessService-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
1000008Service-Disabled Veteran-Owned Small BusinessService-Disabled Veteran-Owned Small Business (SDVOSB) Sole Source (FAR 19.14)
1000009Women-Owned Small BusinessWomen-Owned Small Business (WOSB) Pro-gram Set-Aside (FAR 19.15)
1000010Women-Owned Small BusinessWomen-Owned Small Business (WOSB) Pro-gram Sole Source (FAR 19.15)
1000011Economically Disadvantaged Women-Owned Small BusinessEconomically Disadvantaged WOSB (EDWOSB) Program Set-Aside (FAR 19.15)
1000012Economically Disadvantaged Women-Owned Small BusinessEconomically Disadvantaged WOSB (EDWOSB) Program Sole Source (FAR 19.15)
1000013
Local Area Set-Aside (FAR 26.2)
2000
Agency Specific Set-Aside/Sole Source (per FAR supplement)
2000001
Indian Economic Enterprise (IEE) Set-Aside (specific to Department of Interior)
2000002
Indian Small Business Economic Enterprise (ISBEE) Set-Aside (specific to Department of Interior)
2000003
Buy Indian Set-Aside (specific to Department of Health and Human Services, Indian Health Services)
2000004Veteran-Owned Small BusinessVeteran-Owned Small Business Set-Aside (specific to Department of Veterans Affairs)
2000005Veteran-Owned Small BusinessVeteran-Owned Small Business Sole source (specific to Department of Veterans Affairs)


SAM/FBO Changes for Statutory Authority


To stay current with what will be sent to SAM, it was necessary to make some changes to the selections in the drop-down list for the Statutory Authority field on the [Announcement] page.


Quick Navigation

Home page | open or create document | Messages view button | Announcements tab | Add


The following picture illustrates the location of the existing Statutory Authority field.



Note:

In the table below, blank spaces in the Old Value column indicate that prior to this change there was no previous value and the change is that they added one.


The following table lists what the old values were and then lists the new value that will replace the old one when your agency configures PRISM to send procurement data to SAM.


Old ValueNew Value

1. Urgency


2. Only One Source (except brand name)

3. Follow-On Delivery Order Following Competitive Initial Order

4. Minimum Guarantee

5. Other Statutory Authority (e.g. 8a, etc.)
FAR 6.302-1(c) - Brand Namebrand FAR 6.302-1(c) - Brand name
FAR 6.302-1 - Only one responsible source (except brand name)far1 FAR 6.302-1 - Only one responsible source (except brand name)
FAR 6.302-2 - Unusual and compelling urgencyfar2 FAR 6.302-2 - Unusual and compelling urgency
FAR 6.302-3 - Industrial mobilization; engineering, developmental, or research capability; or expert servicesfar3 FAR 6.302-3 - Industrial mobilization; engineering, developmental or research capability; or expert services
FAR 6.302-4 - International agreementfar4 FAR 6.302-4 - International agreement
FAR 6.302-5 - Authorized or required by statutefar5 FAR 6.302-5 - Authorized or required by statute
FAR 6.302-6 - National Securityfar6 FAR 6.302-6 - National security
FAR 6.302-7 - Public interestfar7 FAR 6.302-7 - Public interest


SAM/FBO Mapping Changes for the Contracting Office Address Field


We have updated the mapping for the Contracting Office Address field that displays on the [Announcement] page.


If you make an entry in the AAC (if different from address code) field, then for the value for the Contracting Office Address field, when PRISM sends the procurement data to SAM, it uses the value from the AAC (if different from address code) field. Otherwise, it retains the mapping for the contracting office address code.


Quick Navigation

Home page | open or create document | Messages view button | Announcements tab | Add


The following picture illustrates the existing the Contracting Office Address field on the [Announcement] page.



The following picture illustrates the existing the Override Contracting Office Address field on the [Announcement] page.



SAM/FBO Mapping Changes to the Document Number Field in J&A


We have updated the mapping for the Document Number field in justification and approval (J&A).


For J&A, when the system sends an award that is not a DO/TO or a BPA call, it uses TBD for the value in the Document Number field.


SAM/FBO Changes for Notices


This section describes changes to notices in this release, also made to stay current with SAM.


OFFICEID CHANGES

We added OfficeID to the following notice types:

  • Presolicitation (submitpresol)
  • Combined/Synopsis (submitCombined)
  • Justification and Authorization (J&A) Notice (submitJA)
  • Sources Sought Notice (submitSourcesSought)
  • Special Notice (submitSpecialNotice)
  • Sale of Surplus Property Notice (submitSaleOfSurplus)
  • Intent to Bundle Requirements (DoD- Funded) (submitITB)
  • General Notice (submitNotice)
  • Document Packages (submitDocumentsAndLinksToNotice)

Additionally, we mapped OfficeID to Contracting Office Code.


GENERAL NOTICE (SUBMITNOTICE)

We removed the following from General Notice (submitNotice):

  • Ntype = FSTD
  • Ntype = FAIROPP


J&A

We removed the following from J&A:

  • Awardee
  • Setaside


DEPRECIATED TYPES

We depreciated the following types and they are no longer supported on send or resend:

  • Foreign Government Standard (submitForeignGovernment)
  • Fair Opportunity / Limited Sources Justification (submitFairOpp)